Office of the Registrar ~ Academic Standards

Academic Probation

Undergraduate students must maintain a cumulative and CSUMB grade point average of at least 2.0 and demonstrate satisfactory progress to degree consistent with university policy (3.50 Academic Standing).

An undergraduate student is placed on Academic Probation if at any time the cumulative grade point average in all college work or a cumulative grade point average at CSUMB falls below a 'C' (2.0) average. The College Dean shall notify students on Academic Probation. Students shall remain on Academic Probation until the cumulative and CSUMB grade point average is a 'C' average or until the student has been Academically Disqualified.

Graduate students, including those who are classified or conditionally classified, and credential seeking students will be placed on academic probation if their CSU Monterey Bay cumulative grade point average falls below a 3.0 (B grade average). Some graduate programs have more rigorous standards, requiring students to maintain a GPA of 3.0 or better in all courses. For these programs, a graduate coordinator may also notify a student of academic probation. Students should consult an advisor to determine their obligation.

Title 5 of the California Code of Regulations mandates the following definition and formula for academic disqualification.

Academic Disqualification means that the student has not maintained satisfactory academic standards and is involuntarily separated from the university.

Undergraduates on academic probation are subject to Academic Disqualification when:

• As a freshman (fewer than 30 semester hours of college work completed) the student falls below a grade point average of 1.50 in all units attempted or in all units attempted at the campus where enrolled.
• As a sophomore (30-59 semester hours of college work completed) the student falls below a grade point average of 1.70 in all units attempted or in all units attempted at the campus where enrolled.
• As a junior (60-89 semester hours of college work completed) the student falls below a grade point average of 1.85 in all units attempted or in all units attempted at the campus where enrolled.
• As a senior (90 or more semester hours of college work completed) the student falls below a grade point average of 1.95 in all units attempted or in all units attempted at the campus where enrolled.

Graduate or credential seeking students on academic probation are subject to Academic Disqualification when the student's cumulative GPA (or in applicable programs, when the student's course grades) at CSU Monterey Bay is below a 3.0 for a second consecutive term.

A veteran or eligible person who remains on probation for a grade point deficiency below a 2.0 cumulative GPA beyond two semesters, shall have his/her veteran's benefits discontinued and any further certification of benefits shall be terminated.

Students that have been disqualified shall be notified by the College Dean of the disqualification and of the right to petition the university for reinstatement.

Administrative Academic Probation

An undergraduate or graduate student may be placed on administrative-academic probation by action of appropriate campus officials for any of the following reasons:

• Withdrawal from all or a substantial portion of a program of studies in two successive terms or in any of three terms. Students whose withdrawal is directly associated with a chronic or recurring medical condition or its treatment or exempted.
• Repeated failure to progress toward the stated degree objective or other program objective, including that resulting from assignment of 15 units or No Credit, when such failure appears to be due to circumstances within the control of the student.
• Failure to comply, after due notice, with an academic requirements or regulation, as defined by campus policy, which is routine for all students of a defined group of students (example: failure to complete a required practicum, failure to complete a specified number of units as a condition for receiving student financial aid or making satisfactory progress in the academic program).

When such action is taken, the student shall be notified in writing by the college dean and shall be provided with the conditions for removal from probation and the circumstances that would lead to disqualification, should probation not be removed.

Administrative Academic Disqualification

As authorized by section 41300 of Title 5, the president may designate a campus official to act to disqualify a student not on probation when the following circumstances exist:

• The conditions for removal from administrative-academic probation are not met within the period specified.
• The student becomes subject to academic probation while on administrative-academic probation.
• The student becomes subject to administrative-academic probation for the same or similar reason for which he/she has been placed on administrative-academic probation previously, although not currently in such status.
• At the end of any term, the student has a cumulative grade point average below 1.0, and
• The cumulative grade point average is so low that in view of the student's overall educational record, it seems unlikely that the deficiency will be removed within a reasonable period.

When such action is taken, the student shall receive written notification including an explanation of the basis for the action from the appropriate dean.

In addition, a student who at any time during enrollment has demonstrated behavior so contrary to the standards of the profession for which the student is preparing as to render him/her unfit for the profession, in such cases, disqualification will occur immediately upon notice to the student, which shall include an explanation of the basis for the action, and the campus may require the student to discontinue enrollment as of the date of the notification. The decision to disqualify a student under these terms shall be made by the appropriate dean in consultation with the provost; the dean shall notify the student.

Reinstatement

If disqualified, you are not eligible for reinstatement for a minimum of one academic year. You will be required to reapply for admission and submit a letter of appeal to the Office of Admissions. The Admissions Exception Committee will review your reinstatement appeal, with approval based upon your documented good-faith effort to improve academic standing and improve circumstances within your control that directly resulted in your disqualification. You will be informed in writing of your status within 30 days of receipt of your completed reinstatement petition. For information regarding reapplication and the petition process, call the Office of Admissions at 582-5100.

Standards of Progress for Veterans

If you are a veteran or eligible dependent receiving educational benefits and you remain on probation for a deficient cumulative GPA below 2.0 beyond two semesters, your veteran's benefits will be discontinued and any further certification of benefits terminated.