In order to be reconsidered for financial aid each year, you must do all of the following:
In order to maintain financial aid eligibility, you must make Satisfactory Academic Progress toward obtaining a degree. Satisfactory Academic Progress will be monitored for all periods of enrollment whether or not you have received financial aid. The minimum requirements are that you maintain a 2.0 GPA, meet the unit completion requirements for your enrollment status, and not exceed the maximum time frame for your program. Failure to do so will result in a loss of eligibility for future financial aid. SAP requirements must be completed 30 days after the start of term. Actual deadlines will be published on the Financial Aid Website.
You must maintain a cumulative grade point average of 2.0 (equivalent to C average).
Passing grades are A, B, C, D and CR. Grades of F, I, W, NC, SP, RD, UW and AU are not passing and will place you in a credit-shortage status.
You must complete at least 67 percent of credit hours attempted each semester to remain on track. Credit hour progression will be based on a cumulative total of attempted hours to earned hours. For example, a full-time undergraduate student who attempts 24 credits in an academic year must complete at least 16 credits.
The maximum allowable timeframe for receiving aid is equal to 150 percent of the length of your academic program.
If you are a transfer student, your accepted transfer coursework will be counted in the maximum timeframe. You can repeat a course, but the credits will be applied toward the maximum timeframe.
Required remedial coursework will not be counted toward your maximum timeframe (up to 30 credits).
Students who have not met the Minimum Standard Requirements will be placed on probation. You are still eligible for Financial Aid consideration while on probation. Students who do not meet Minimum Standard Requirements at the end of their probationary semester, will be placed on suspension for the next term. Students who are on probation will be required to attend a Satisfactory Academic Progress Workshop before funds are released for the following semester.
If the financial aid office determines that you have not met the Minimum Standard Requirements to receive Financial Aid, you will be disqualified from Financial Aid assistance. You are not eligible for Financial Aid consideration while on suspension. Students who are on suspension will be required to attend a Satisfactory Academic Progress Workshop before funds are released for the following semester.
If you maintain satisfactory academic progress without financial aid for one academic year (completing at least 12 credits total), you may be eligible for reinstatement and regain eligibility for financial aid. You must notify the financial aid office in writing when you have completed the reinstatement requirements. Students who have been disqualified for exceeding the maximum time frame are ineligible for reinstatement and can only regain financial aid eligibility through the appeal process. Students who are reinstated will be required to attend a Satisfactory Academic Progress Workshop before funds are released for the following semester.
You have the right to appeal your suspension from financial aid. The appeal form is available on the Financial Aid website. You should provide an explanation of any extenuating circumstances that prevented you from maintaining satisfactory academic progress. Supporting documentation will strengthen your appeal. The appeal will be reviewed by a financial aid counselor. You will be notified of the result of your appeal by email or letter. If your appeal is denied, you may request an additional review by the financial aid appeals committee. The appeals committee's decision is final.
Financial aid award revisions will be made in the following cases:
Title IV recipients who withdraw from CSUMB will be subject to repayment of a portion of awarded funds. Responsibility for repayment will be shared by CSUMB and the student
Financial Aid recipients who withdraw must repay any unearned portion of aid received for the term attended. The portion of unearned Title IV funds will be calculated by the Financial Aid office. The amount is based on the number of days completed, divided by the number of calendar days in the term. Breaks in enrollment of five or more consecutive calendar days are excluded from the number in the term. No repayment of Title IV funds will be required for withdrawals occurring after the 60% point of term. After determining the amounts of aid to be refunded or repaid, the funds must be distributed back to financial aid according to a specific order of priority prescribed in federal regulations. The order of distribution is federal loans; federal grants; and then other federal, state or institutional aid.
Registration fees will be fully refunded for courses dropped prior to the first day of instruction. Additional information is available upon request from the Financial Aid Office.
The date of withdrawal is the date you begin the withdrawal process, or the date you established contact with the Office of the Registrar regarding your intent to withdraw.
Post-withdrawal disbursement determination will be made by the Financial Aid Office and coordinated for credit or repayment with the Office of the Registrar. Unearned Title IV Aid will be returned to their source in the following order:
If a student fails to earn a passing grade in at least one class, CSUMB is required to calculate the amount of Return to Title IV funds based on the last day of enrollment. If last day of attendance cannot be determined, CSUMB may use the midpoint of the period (in lieu of an official withdrawal date) as documentation of the student's last day of attendance. Unless the student can provide acceptable documentation that shows the student was enrolled more than 60 percent of the semester, the student will be responsible for returning unearned funds. The student will be notified of the responsibility to repay unearned funds to the appropriate program and/or CSUMB.
If you feel that you have extenuating financial circumstances that warrant a review of your financial aid, you may choose to appeal. You should contact the Campus Service Center to obtain the appropriate forms.